Business meetings are a great way to put a face to a voice or name, and to build relationships with suppliers and clients.
But are your business meetings productive? Poor planning or meetings for meetings’ sake could all be a waste of your valuable time and end up being counter-productive in the worst-case scenario.
Here are our top 5 tips for productive business meetings:
1. Be prepared for your meeting
Always have an agenda outlined and have copies for any attendees to hand – it also helps to email them over to anyone who is coming to the meeting beforehand in case they would like to add something, or if there is something you have missed or would like to research prior to the meeting date.
2. Be certain about your objectives
Do you want to solve problems, build a relationship, sign off a deal or project, sell a company service or network?
3. Time costs money
Once you have identified your meeting objective clearly, you can set about allocating a time slot. Time is money, so have a think about how long your meeting should last and try and stick to it if you can – we all know that meetings can often over-run unnecessarily!
4. Get involved
Be aware of your involvement and contribute and lead wherever possible – at the same time, try and give attendees the chance to participate!
5. Be a host
Of course, it goes without saying that tea, coffee or soft drinks should be offered but remember that small snacks are also usually very welcome; even small acts of kindness like offering biscuits usually help forge relationships.
We speak to many small business owners who don’t value their time nearly enough – an afternoon or day away from the office can be costly and often also involve plenty of stressful catching up!
If the meeting is unproductive, this can only lead to frustration.
Follow us on Twitter @OmnitasTax to keep up to date with our latest blogs specially written with the UK SME in mind – and remember, we are always here to help advice and guide with business matters as well as offering cost-effective, professional accountancy solutions!
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